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Article I: Name and Objectives

Section 1.

The name of this organization is the National Extension Association of Family and Consumer Sciences / Alabama Affiliate, known as NEAFCS/AL Affiliate.

Section 2.

NEAFCS/AL Affiliate objectives are to: Provide a professional organization for Alabama Extension Family and Consumer Sciences professionals; promote professional growth and development by providing for and recognizing leadership and achievement, by providing opportunities for networking and fellowship, and by exchanging effective educational methods and ideas; prioritize programs that meet current social needs and state and national concerns Affecting Alabama families and communities; communicate present and potential contributions of Extension Family and Consumer Sciences professionals; seek support for programs that benefit families/individuals and enhance the profession; provide experiences that strengthen state membership; disseminate research based information; strengthen communications with the Director of the Alabama Cooperative Extension System; and further cooperation with the National Extension Association of Family and Consumer Sciences (NEAFCS).

Article II: Membership

Section 1.

NEAFCS/AL Affiliate is committed to the active involvement of all its members regardless of race, color, sex, age, religion, national origin, disability, veteran status, or sexual preferences. All members will be encouraged to participate in programs and activities and take leadership roles in NEAFCS/AL Affiliate.

Section 2.

Active Member: An Extension employee working in any capacity with Family and Consumer Sciences programming, who has a minimum of a bachelor’s degree, upon payment of dues, may become an active member of NEAFCS/AL Affiliate. Associate Membership: An Extension employee working in any capacity with family and consumer sciences programming, who does not have a degree, upon payment of dues, may become an associate member of the Alabama Affiliate.

Section 3.

Life Member: Any former Extension employee who has been a member of the Association for at least 10 years will be granted life membership upon payment of a one-time fee to the Association. Life members shall be granted the following rights and privileges:

  1. They may receive awards, fellowships, and grants.
  2. They may serve on committees.
  3. They shall receive all publications upon payment of life member dues.
  4. They shall receive the conference registration brochure at no charge.
  5. They may serve as voting delegates when a state/territory affiliate lacks sufficient delegates to the NEAFCS Annual Business Meeting.
  6. They shall not be eligible for elected office.

Section 4.

Student Membership: A full time undergraduate or graduate student enrolled in a university, college, or other educational setting, studying Family Consumer Sciences or related field with an interest in Extension Education as a future career who is not currently employed as an Extension Educator. Student members may seek membership in NEAFCS by paying the designated dues amount to the state treasurer in the state of the school they are attending and one half national dues to National treasurer. Membership may be obtained by submitting a student status statement verifying their full time student status. Student member shall be granted the following rights and privileges:

  1. They may receive awards, fellowships, and grants as a team member with Active Members, but not as individuals.
  2. They may serve on subcommittees.
  3. They may receive the conference registration brochure, via email. They shall pay registration fees at the same rate as Active Members.
  4. They shall receive all publications via email upon payments of dues.
  5. They shall not be eligible for elected office, serve as sub-committee chairs, or serve as voting delegates.

Section 5.

Membership Year: January 1 to December 31 is membership year.

Section 6.

Awards, Officer and Committee Membership Eligibility: To qualify for state or national awards, officer and committee membership, dues must be paid to NEAFCS by December 31. The team leader for a team award application must be a NEAFCS/AL Affiliate member. Team members who are not members of NEAFCS/ AL Affiliate are not eligible for monetary awards and will receive only a certificate.

Article III: Dues

Section 1.

Change in dues amount requires approval of NEAFCS/ AL Affiliate membership and becomes effective with the next membership year. NEAFCS membership dues increases will automatically be passed to NEAFCS/AL Affiliate members at the next membership year. Dues are delinquent after date determined by the Treasurer. Agents employed after June 30 may affiliate by payment of one-half the annual dues.

Section 2.

The treasurer is to deposit all NEAFCS/AL Affiliate funds in a bank(s) depository for NEAFCS/AL Affiliate. The treasurer is to remit the amount of NEAFCS annual dues for each eligible individual requesting membership by the established date.

Section 3.

Expenses incurred by any NEAFCS/AL Affiliate member or committee will be paid only with executive board authorization, and after all required documentation is provided to NEAFCS/AL Affiliate treasurer.

Article IV: Officers and Duties

Section 1.

NEAFCS/AL affiliate elected officers will be President, President-elect, Vice-President for Public Affairs, Vice-President for Member Resources, Vice-President for Awards and Recognition, Vice-President for Professional Development (appointed by President), Secretary, Treasurer, and immediate Past President.

Section 2.

Term of office: a President-elect will be elected annually to serve one year as President-elect, one year as President, and one year as immediate Past President. The President-elect must have NEAFCS/AL affiliate board experience.

Section 3.

The Vice-President for Public Affairs, Vice-President for Member Resources, Vice-President for Awards and Recognition, Secretary and Treasurer are elected at state meetings for two-year terms.

Section 4.

The Vice-President for Awards and Recognition, Vice-President for Member Resources, and Treasurer will be elected in odd years.

Section 5.

The Vice-President for Public Affairs and Secretary will be elected in even years.

Section 6.

The Vice-President for Professional Development will be appointed by the president annually for one term.

Section 7.

The Parliamentarian and the chairs of the Minority Network/Diversity and Life Member committees are appointed by the president.

Section 8.

When state meetings adjourns, elected officers will assume duties.

Section 9. President:

  1. Gives administrative guidance and direction to the structure and programming of NEAFCS/AL Affiliate.
  2. Works with NEAFCS/AL Affiliate Board of Directors in coordinating efforts to carry out NEAFCS/AL Affiliate objectives and programs.
  3. Calls and presides at executive board and Board business meetings.
  4. Appoints committees, excluding nominating, as provided in this constitution including audit and special committees as necessary.
  5. Serves as an ex-officio member of all committees except nominating.
  6. Approves payment of bills.
  7. Issues NEAFCS/AL Affiliate invitations and strengthens public relations and maintains cooperative relations with other organizations.
  8. Appoints NEAFCS/AL Affiliate parliamentarian.
  9. Exercises all powers and duties pertaining to the office of president.
  10. Knows the handbook. Reads the constitution.
  11. Keeps and updates president’s file with copies of all back NEAFCS/AL Affiliate minutes. At end of term, files current correspondence, programs minutes, and state reports according to established headings. Discards unnecessary Past President’s correspondence and nonessential material.
  12. Observes NEAFCS deadlines – see NEAFCS Affiliate Officer Toolkit.
  13. Keeps current NEAFCS Affiliate Officer Toolkit.
  14. Includes in winter newsletter, Vice-President for Awards and Recognition awards and fellowship application fact sheets.
  15. Attends Public Issues/Leadership Development Seminar or appoints a representative from the Board if budget permits.

Section 10. President-Elect:

  1. Arranges state meeting dates and place for following year with Board and provide Associate and Assistant ACES Director with Alabama Affiliate state meeting dates and place. Enter those in the ACES calendar.
  2. Serves on budget committee.
  3. Sends NEAFCS/AL Affiliate President copies of all communication.
  4. Promotes NEAFCS annual meetings.
  5. As budget permits, attends JCEP Conference and prepares written reports to executive board and membership.
  6. Attends executive board meeting(s) at state meeting and as called by the President. Submits written report(s) for executive board meeting(s).
  7. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary Past President-elect correspondence and all nonessential materials.
  8. President-elect will be in charge of planning and hosting State Night-out at NEAFCS Annual Session.
  9. President-elect will be responsible for fundraiser at State meeting.

Section 11. Vice-President for Public Affairs:

  1. Performs all duties of the President in the event of absence, disability or at request of President and President-elect.
  2. Develops and implements a proactive plan to address issues related to external communications, coalition building, and public policy education.
  3. Serves as chairman of NEAFCS/AL Affiliate program of work, nominating, constitution, and by-laws and handbook committees.
  4. Completes tentative program of work within 60 days following annual meeting.
  5. Sends copies of program of work, circular letters and materials to President, President-elect.
  6. Mails program of work report to NEAFCS office.
  7. Coordinates NEAFCS exhibit at the Alabama Association of County Commissioners’ Annual meeting.
  8. Develops fact sheets to communicate and promote NEAFCS/AL Affiliate and NEAFCS position on legislative issues.
  9. Develops fact sheets to communicate NEAFCS/AL Affiliate members’ programming and impacts on Alabama families.
  10. Educates NEAFCS Affiliate membership on individual roles and responsibilities in public issues.
  11. Keeps NEAFCS/AL Affiliate membership informed of current legislation affecting quality of family lifes.
  12. Encourages NEAFCS/AL Affiliate membership to implement quality educational programs and accept responsibilities of keeping relevant individuals/groups informed of contributions.
  13. Performs specific duties and meets NEAFCS deadlines.
  14. Attends executive board meeting(s) at state meeting and as called by the President. Submits written report(s) for the executive board meeting(s).
  15. Assembles annual report using officer and committee reports.
  16. At end of term, files current correspondence, reports, and two years of NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary Past Vice-President for Public Affairs correspondence and all nonessential materials.

Section 12. Vice-President for Member Resources:

  1. Recruits new and renewing members from all eligible employees.
  2. Develops and implements a proactive plan which addresses issues related to networking opportunities for members with diverse and similar interests.
  3. Serves as chair of strategic career track committee to encourage members to participate by holding ( or aspiring to hold) office and/or serve on committees of NEAFCS/AL Affiliate and NEAFCS.
  4. Completes tentative program of work within 60 days following state meeting.
  5. Sends copies of program of work, circular letters and materials to President, President-elect, and Vice-President for Public Affairs.
  6. Encourages students and graduates of Family and Consumer Sciences and related fields to investigate careers in Extension.
  7. Encourages NEAFCS/ AL Affiliate membership to implement quality educational programs and to accept responsibilities for keeping relevant individuals/groups informed of contributions.
  8. Performs specific duties and meets NEAFCS deadlines.
  9. Attends executive board meeting(s) at state meeting and as called by the President.
  10. Submits written report(s) for executive board meeting(s).
  11. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established heading. Discards unnecessary past Vice-President for Membership Resources correspondence and all nonessential materials.

Section 13. Vice-President for Awards and Recognition:

  1. Cooperates with Minority Network/Diversity Issues chairman (Mary Wells Memorial Diversity Awards) and Life Member Liaison (AL Affiliate Friend Award) for awards presentations.
  2. Develops and implements proactive plans which address issues related to awards.
  3. Completes tentative program of work within 60 days following state meeting.
  4. Sends copies of program of work, circular letters and materials to President, President-elect, and Vice-President for Public Affairs.
  5. Compiles award and fellowship application fact sheets as received from Public Affairs, Past-President, Awards and Recognition, Minority Network/Diversity Issues, Member Resources, and Life Member. Research papers, research or study abstracts applications will be encouraged.
  6. Performs specific duties and meets NEAFCS deadlines.
  7. Attends Board meeting at state meeting and as called by the President. Submits written report(s) for executive board meeting(s).
  8. Publicizes NEAFCS/AL Affiliate work and activities through news media, eNEAFCS Newsletter and NEAFCS/AL Affiliate newsletter.
  9. Invites representatives of local media and/or state staff Communications to attend NEAFCS/AL Affiliate state meeting to conduct publicity for award winners.
  10. Promotes good NEAFCS/AL Affiliate public relations with other professional and business groups, e.g., university and state college faculties, state Extension staff, other Family and Consumer Sciences Professionals, and Extension professional associations.
  11. Select judges for awards outlined in the current NEAFCS Awards Manual with the exception of the Mary Wells Memorial Diversity Award and NEAFCS/AL Affiliate Friend Award. Collect application for Youth-at-Risk Recognition when offered; these are not judged. Encourage NEAFCS/AL Affiliate member to qualify and apply. Encourages NEAFCS/AL Affiliate members to make application for Program Excellence through Research. Develop proactive plans, which provide opportunities for member to develop professionally.
  12. Increase NEAFCS/AL Affiliate membership awareness of research importance, what makes a good research problem, and the process.
  13. Contact administration for NEAFCS/AL Affiliate members with current research projects.
  14. Serves as chairman of awards committees.
  15. Sends copies of all correspondence to NEAFCS/ AL Affiliate President, President-elect, and Vice-President for Public Affairs.
  16. Submits award and fellowship deadlines and application changes to president by date determined by Vice President of Awards & Recognition for inclusion in President’s winter newsletter.
  17. Sends annual report to Vice-President for Public Affairs one month prior to state meeting.
  18. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary Past Vice-President for Awards and Recognition correspondence and all nonessential materials.

Section 14. Vice-President for Professional Development:

  1. Coordinates state meeting.
  2. Completes tentative program of work within 60 days following state meeting.
  3. Provides copies of annual meeting evaluation report to Past President, President, and Secretary.
  4. Works closely with President and state meeting sub-committees to plan and coordinate all work associated with state meeting.
  5. Sends copies of program of work, circular letters and materials to President, President-elect, and Vice-President for Public Affairs.
  6. Encourages NEAFCS/ AL Affiliate members to publish in professional publications.
  7. Performs specific duties and meets NEAFCS deadlines.
  8. Attends executive board meeting(s) at state meeting and as called by the President. Submits written report(s) for executive board meeting(s).
  9. At end of term, files current correspondence, reports, and two years NEAFCS/ AL Affiliate minutes according to established headings. Discards unnecessary past Vice-President for Professional Development correspondence and all nonessential materials.

Section 15. Secretary:

  1. Keep complete, accurate records of all executive board, board and NEAFCS/AL Affiliate meetings and provides copies to members.
  2. Works with the Life Member liaison to keep accurate list of life members.
  3. Receives and properly files communication and properties and attends to correspondence as directed by the President.
  4. As policy revisions occur, email members a dated copy to add to NEAFCS/AL Affiliate member’s handbook.
  5. Performs specific duties and meets NEAFCS deadlines.
  6. Attends executive board meeting(s) at state meeting and as called by the President. Submits written report(s) for the executive board meeting(s).
  7. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary Secretary correspondence and all nonessential materials.

Section 16. Treasurer:

  1. Keeps accurate records of all monies received and disbursed.
  2. Notifies eligible professionals and students by e-mail that annual dues are payable. Collects NEAFCS/AL Affiliate and NEAFCS annual dues from membership.
  3. Prepares annual financial report for audit. Annual financial reports must be calculated according to our IRS fiscal year which is April 1 – March 31.
  4. Keeps official membership records.
  5. Delivers to successor all funds and records at expiration of term.
  6. After assuming duties, sends bonding fee, at expense of NEAFCS/ AL Affiliate, to Bonding Company.
  7. Submits NEAFCS/AL Affiliate dues to national treasurer by deadline.
  8. Signs all checks for bills authorized by President.
  9. Performs specific duties and meets NEAFCS deadlines.
  10. Attends executive board meeting(s) at state meeting and as called by the President. Submits written report(s) for the executive board meeting(s).
  11. Prepares proposed budget for next year and submits to board for approval. The budget will include allowable expenses for the year including NEAFCS state meeting and board members to authorized meetings.
  12. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary past Treasurer correspondence and al I nonessential materials.
  13. Must file electronically Form 990N (e postcard) to IRS between January 1 to March 1 to avoid penalties.

Section 17. Immediate Past President:

  1. Gives counsel to President, executive board and Board.
  2. Has a vote on NEAFCS/AL Affiliate Board.
  3. Keeps scrapbook current with publicity pictures, and programs that will be of interest and value in the future.
  4. Keeps archives current at Auburn University library.
  5. Selects and presents out-going President NEAFCS/ AL Affiliate gift of appreciation.
  6. Provides leadership for Hall of Fame Award and follows guidelines in awards applications.
  7. Completes the committee work and sends report to Vice-President for Public Affairs one month prior to state meeting.
  8. At end of term, files current correspondence, reports; and two years NEAFCS/AL Affiliate minutes according to established headings.
  9. Discards unnecessary past immediate Past-President correspondence and all nonessential materials.
  10. Conducts a memorial service at the state NEAFCS/AL Affiliate meeting for active and life members who died since the last state meeting.

Section 18. Parliamentarian:

  1. Advises NEAFCS/AL Affiliate President. Advises only when requested except to save a situation or prevent later difficulty.
  2. Serve as advisory member without a vote on board.
  3. Conducts the installation of officers at state NEAFCS/AL meetings.

Article V: Executive Board

Section 1.

The executive board consists of the President, President-elect, Vice-President for Public Affairs, Vice-President for Member Resources, Vice-President for Awards and Recognition, Vice-President for Professional Development, Secretary, Treasurer, and the immediate Past-President. The Parliamentarian serves on the board with no vote.

Section 2.

NEAFCS/AL Affiliate Board serves in an advisory capacity and formulates policies for adoption.

Section 3.

NEAFCS/AL Affiliate executive board sets deadlines, transacts NEAFCS/AL Affiliate business needing immediate attention, authorizes expenditure of funds, and keeps membership informed.

Article VI: Nominating and Electing

Section 1.

Candidates for offices will be nominated by a committee with the chairman being Vice-President for Public Affairs.

Section 2.

The nominating committee will present a single slate of officer candidates for each office at the state business meeting.

Section 3.

Election of officers will be by acclamation.

Section 4.

At state meeting, present names of candidates for national and regional nominating committees.

Article VII: Committees

Section 1. Standing Committees:

The president appoints the following standing committee chairmen: Minority Network/Diversity Issues and Life Member.

Section 2. Minority Network/Diversity Issues:

  1. Coordinates committee plans following member appointments. Completes tentative program of work within 60 days following state meeting.
  2. Sends copies of program of work, circular letters, and materials to President, President-elect, Vice-President for Public Affairs, and Vice-President for Professional Development.
  3. Performs specific duties and meets NEAFCS deadlines.
  4. Facilitates interaction for members with similar and diverse interests and programs, e.g., urban, minority, intergenerational, ethnic.
  5. Attends Board meeting at state meeting and, as fund$ are available or at personal expense, other times during the year. Submits written report(s) for executive board meeting(s).
  6. Submits award and fellowship deadlines and application changes to President, Vice-President for Awards and Recognition, and Vice-President for Public Affairs by deadline for inclusion in President’s winter newsletter.
  7. Selects judges for Mary W. Wells Diversity Award.
  8. Completes the committee work and sends report to Vice-President for Public Affairs one month prior to state meeting.
  9. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary past Minority Network/Diversity Issues chairman’s correspondence and all unnecessary materials.

Section 3. Life Member:

  1. Maintains a current list of retirees and life members. Works with the secretary to be sure the list is updated on NEAFCS membership. Insures that Alabama Affiliate newsletters and state meeting information is emailed or stamp mailed to them.
  2. Coordinates committee plans following member appointment. Completes tentative program of work within 60 days following state meeting.
  3. Sends copies of program of work, circular letters and materials to President, President-elect, Vice-President for Public Affairs and Vice-President for Member Resources.
  4. Attends Board meeting at state meeting and, as funds are available or at personal expense, other times during the year. Submits written report(s) for executive board meeting(s).
  5. Submits award and fellowship deadlines and application changes to President, President-elect, Vice-President for Awards and Recognition, and Vice-President for Public Affairs by deadline for inclusion in President’s winter newsletter. Maintains a file of past recognition for the Alabama Affiliate Friend Award.
  6. Selects judges for NEAFCS/AL Affiliate Friend Award.
  7. Completes the committee work and sends report to Vice-President for Public Affairs one month prior to state meeting.
  8. At end of term, files current correspondence, reports, and two years NEAFCS/AL Affiliate minutes according to established headings. Discards unnecessary past Life Member chairman’s correspondence and all nonessential materials.

Section 4. Special Committees:

The President appoints all special committees necessary to accomplish NEAFCS/AL Affiliate objectives with executive board approval unless decided by the membership attending state meeting. These appointments must be consistent with this Constitution and By-Laws and existing policies.

Article VIII: Meetings

Section 1.

The executive board approves time and place of all NEAFCS/AL Affiliate meetings. The Board meets in conjunction with state meeting and at least one other time.

Section 2.

There will be a business meeting during the state meeting.

Section 3.

Each active member present at state business meeting has one vote.

Section 4.

A majority of active members present and voting for any NEAFCS/AL Affiliate regular, special, or Board meeting is a quorum.

Section 5.

An executive board quorum will be five members.

Article IX: Parliamentary Authority

Section 1.

Robert’s Rules of Order, Newly Revised will govern NEAFCS/AL Affiliate in all applicable situations and when consistent with this Constitution and By-Laws or special order of the NEAFCS/AL Affiliate.

Article X: Amendments

Section 1.

This Constitution and By-Laws may be amended, revised, or repealed by a two-thirds vote of membership present and voting at any state meeting.

Section 2.

Amendment proposals will be provided NEAFCS/AL Affiliate membership not later than 30 days prior to state business meeting.

Article XI: Dissolution of NEAFCS/AL Affiliate

Section 1.

On dissolution of NEAFCS/AL Affiliate, the entire remaining net assets, after payment of all Association liabilities and obligations will be transferred or dispersed as determined by the outgoing board.

NEAFCS/AL Affiliate Policy

Expense to National Meetings

  1. Funds may be provided by Alabama Cooperative Extension System for expenses of Distinguished Service and other National Award winners and voting delegates and AL Affiliate officers to attend the annual session of the National Extension Association of Family and Consumer Sciences. Recipients will receive a minimum of two hundred fifty dollars ($250.00) each, as the budget permits.
  2. The money will be claimed through normal Extension policy for out-of-state trips. (1992)
  3. Actual expenses not to exceed a maximum of $250.00 shall be paid by the Association to all voting delegates, not mentioned above, to the National Extension Association of Family and Consumer Sciences annual session as the budget permits. (1978)
  4. Voting delegates shall be selected from the Executive Board in this order: President, President-elect, Vice-President for Public Affairs, Vice-President for Member Resources, Vice-President for Awards and Recognition, Vice-President for Professional Development, Secretary, Treasurer, standing committee chairmen, Parliamentarian, and Past-President. (1995)
  5. A minimum of seventy five dollars ($75.00) shall be contributed to the expenses of each elected officer, standing committee chairman, NEAFCS/AL Affiliate fund raising chairman for national campaign, national committee member, program participant, national officer candidate and regional award winner attending the Annual Session and not serving as voting delegate as the budget permits. Recipients shall not receive more than one stipend. (1995)

Expenses to Board Meeting

  1. Funds may be made available from the Alabama Cooperative Extension System to pay per diem and mileage for the officers to attend one Board meeting yearly or in place of face to face meetings, funds may be used to attend state meeting. Other board members shall be paid travel expenses ( out of NEAFCS/ AL Affiliate budget) at the rate that the Alabama Cooperative Extension System pays per mile. The President will make arrangements for members to travel together.

Awards Committee

  1. Committees for judging all National Extension Association Family and Consumer Science/AL Affiliate awards must have biracial and non-member representation. It will be the duty of the chairman of the committee to appoint additional persons to comply with the above mentioned. This policy was enacted to comply with the ACES policy for award recipients’ validations.
  2. Distinguished service recipients and other first place award winners will be presented plaques. (1992)
  3. All award plaques will be purchased by the Vice-President for Awards and Recognition. (1995)
  4. Committee chairs are ineligible for awards programs that fall under their committee. (1995)
  5. Committee chairs should include documentation of awards applicants and judges in and reports for the annual session pre-board meeting. (1995)
  6. NEAFCS/ AL Affiliate awards will be added or deleted to remain in alignment with NEAFCS.
  7. Notify awards recipients prior to annual meeting, so they can invite guests at their own expense if they so desire.
  8. The Vice-President for Awards and Recognition will be allowed to determine amount of cash awards, based on the budget set during the annual meeting if budget permits, with the approval of the Board, at the Mid-winter board meeting. The total of monetary awards and the expenses should never exceed the budget set for Awards and Recognition. The entire budgeted amount for A wards and Recognition does not have to be spent. If and when the awarding of monetary awards becomes too great an expense for the association, this practice may be allowed to be discontinued.

Alabama County Commissioners’ Annual Meeting

  1. When an exhibit or program is done at the Alabama County Commissioners’ Association annual meeting, it shall be the responsibility of the Vice-President for Public Affairs. Request per diem and mileage from ACES Administration for the Vice-President for Public Affairs to attend and present. If ACES Administration does not grant the expense, expenses will be paid by Alabama Affiliate.

State Meeting

  1. A state meeting fund sub-account will be created in the association’s budget. These monies will be utilized by the Vice-President for Professional Development to conduct the state meeting. The state Treasurer will earmark these as “State Meeting Funds.” The Vice President for Professional Development will manage the state meeting funds unless the President and Vice-President agree to other arrangements. The money will be replaced, thus the· state meeting will be self-supported each year.

President’s Expenses

The President should be reimbursed for travel to other association state meetings at the rate Alabama Cooperative Extension System pays per mile (1992) and other expenses at actual cost. (1993)

Invite for One Meal at NEAFCS/AL Affiliate State Meeting Expense (as budget permits)

  1. The President or one representative of other Professional Associations with the Alabama Cooperative Extension System, except when this person is a member ofNEAFCS/AL Affiliate.
  2. A representative of major sponsoring groups (names suggested by host counties), contributing$200. 00 or more.
  3. Host County Extension Coordinator or representative.
  4. President, Chairman of Board of Commissioners.
  5. President, Alabama Association of Family and Community Education if from district.
  6. President of Alabama A&M University and Auburn University.
  7. Vice-President for University Outreach. (1995) and 1890 Administrator (2012).

Invite to One Meal Function at Own Expense

  1. At the President’s discretion invite appropriate Extension Administrators for one meal at their own expense. (1995)
  2. Non-member Associate Directors invited to Awards Banquet at own expense. (2012)

Invite for the Entire Meeting at Own Expense

  1. The Director of the Alabama Cooperative Extension System and Spouse.
  2. NEAFCS/AL Affiliate President’s immediately family members.
  3. President of Alabama Association of Family and Community Education. (1993)

Scholarship

The NEAFCS – Alabama Affiliate Scholarship will be granted to a member for the opportunity to attend educational conferences, seminars, workshops for the purpose of professional improvement and to share information and materials with other Extension Agents after participation.

Award

One scholarship of $500.00 each will be awarded annually if funds allow.

Eligibility

  1. Study must start and be completed within the 12 months after the award is presented.
  2. Any Extension Educator in Family and Consumer Sciences who has a minimum of three years of membership in NEAFCS – AL Affiliate may apply.
  3. To qualify for the scholarship dues must be paid to the national treasurer by state deadline of the year they are to receive the award.
  4. The recipient should attend the state meeting to receive the award.
  5. Award winners would be willing to conduct a presentation or display exhibit at the next state meeting following the award of the scholarship.

Application

  1. Complete general application form with 50-word summary.
  2. Study Plan
    1. State the purpose of the education to be participated in
    2. Where will study take place and subject matter chosen and why
    3. How will it impact your Extension work
    4. How what is learned is shared with membership

Judging Criteria

Plan for study: Purpose is clearly stated. Study plan seems practical and will be a contribution to Extension Shows evidence that the Family and Consumer Sciences training will improve meeting the needs and interests of the families with whom the applicant works.

Procedure

Submit one copy of the application, general application form and word summary to the appropriate affiliate chair by the due date.

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