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Please submit this form to your District Director with your dues. You may locate your District Director on the association’s web site.

ACESEO dues are $50.00.

A separate check for the Courtesy Fund ($5.00) may also be mailed with dues. This fund is set up to provide cards, flowers, and/or gift to members that may encounter birth, bereavement, hospitalization, etc.

Pay with PayPal?(Required)

Wednesday, May 6, 2020, at 8:30 AM
– to –
Friday, May 8, 2020 at 1:00 PM (CDT)

Embassy Suites by Hilton Montgomery Hotel & Conference Center
300 Tallapoosa Street
Montgomery, AL 36104
View Map

Event registration is by invitation only.

Register with your email address to attend this event.


The Alabama Cooperative Extension Employee Organization, Inc. is comprised of employees from each of Alabama’s land-grant institutions- Alabama A&M, Auburn and Tuskegee Universities.  This year’s conference, themed Connecting, Growing, Serving our Communities, offers professional development to aid in the enhancement of skills essential for authentic, healthy interactions with those who touch our life and whose lives we touch each day.  Your registration will include admission all sessions, lunch, excursion, and giveaways.

To register, complete the registration information on the EventBrite site and pay by credit/debit card.

You may complete the registration on the site and pay by Venmo:  On your phone’s app Search ACESEO or aceseoinc@gmail.com.

Get the Venmo app from the App Store or Google Play


Wednesday, May 6th

8:30 – 9:00 a.m.                    Registration

9:00 a.m. – 12:00 p.m.        Professional Development

E.A.T. South Downtown Farm

12:15 p.m. – 12:45 p.m.      Lunch

Embassy Suites by Hilton Montgomery

1:00 p.m. – 3:00 p.m.           Executive Board Meeting

3:00 p.m. – 4:30 p.m.          State of the Association

Dialogue with AEA

Afternoon Business Session

Voting and Election of Officers

4:30 p.m. – 5:00 p.m.          District Meetings

5:00 p.m. – 6:00 p.m.          New Member Orientation/Member Mixer

6:00 p.m.                                Discover the Capital of Dreams

Evening on Your Own

Thursday, May 7th

8:00 a.m. – 4:00 p.m.          Conference Registration

Silent Auction (proceeds benefit Scholarship Fund)

8:00 a.m. – 10:30 a.m.        Prescription Drug Takeback

9:00 a.m. – 10:20 a.m.        Opening Session

10:30 a.m. – 11:10 a.m.      Concurrent Sessions w/Showcase of Extension

11:20 a.m. -12:00 p.m.        Concurrent Sessions w/ Showcase of Extension

12:00 p.m.-12:15 p.m.         Break

12:15 p.m. – 1:30 p.m.        General Session

2:00 p.m. – 4:30 p.m.          Excursion

The National Memorial for Peace and Justice and

The Legacy Museum

6:00 p.m.                                Travel to RSA Plaza for Banquet

6:30 p.m. 8:30 p.m.              Awards Banquet

Friday, May 8th

9:00 a.m. – 10:00 a.m.         General Session

Inspirational Speaker

10:00 a.m.-10:45 a.m.         Administrative Updates

10:45 a.m. – 11:00 a.m.      Break

11:00 a.m. – 11:45 a.m.      Closing Business Session

11:45 a.m. – 12:15 p.m.

Installation of 2020-2021 ACESEO Officer

Invitation to 2021 Annual Conference

12:15 p.m. – 12:30 p.m.      ACESEO Charge & Closing Remarks


Program Highlights

Day 1

Pre-Conference Professional Development

Eat South Farm: an urban teaching farm that engages our local community by gathering around, learning about, and growing food. EAT South empowers people to change the way food travels from the ground to our plates. Located at 485 Molton Street Montgomery, AL 36104 https://www.eatsouth.org/

Day 2

The Prescription Drug Take-Back Program aims to provide a safe, convenient, and responsible means of disposing of prescription drugs. We will be offering this service as a part of the conference. Feel free to bring any used drugs for safe disposal. https://www.deadiversion.usdoj.gov/drug_disposal/takeback/

Opening Session

John Scalici is an award-winning teaching artist, internationally recognized drum circle facilitator, musician, author, and speaker. “Get Rhythm Programs is an Interactive Rhythm-Based program that utilizes drums and other percussion instruments to Motivate, Inspire and Empower people to reach their full human potential through the universal language of rhythm. Schools, Businesses, and Organizations of all kinds have used our services to build company morale, build their team, and develop leadership skills.” http://www.johnscalicimusic.com/

Concurrent Sessions

The concurrent sessions are planned to enrich and inspire you. Sessions offered consists of discussion on customer service from Chick Fil A’s marketing director; maximizing your performance which provides insight into how can you increase or maintain your performance on the job; security awareness, in light of recent safety concerns throughout the state, will share useful tips on how to protect ourselves and work with communities on heightened awareness; and health and wellness provide strategies to reduce stress, maintain proper nutrition, and establishing practices leading to overall good health. Concurrent sessions are tentative and subject to change.

Showcase of Extension – Learning Labs

Our Showcase of Extension will provide you a time of networking and learning how The Extension System can connect and better serve you and your community. This will be a time for you to learn who we are as a system and what we have to offer. There will be exhibits for programs highlighting Food Safety, Starting a Food Business, Nutrition and Health, Breastfeeding, Diabetes, Financial Management, Job Readiness, Farming and Agriculture, Family and Child Development, Bullying, Stress Management, 4-H and Youth Development, and much more.


The Legacy Museum: From Enslavement to Mass Incarceration is situated on a site in Montgomery where enslaved people were once warehoused.

Located at 115 Coosa Street – Montgomery, AL 36104 https://museumandmemorial.eji.org/

The National Memorial for Peace and Justice is the nation’s first memorial dedicated to the legacy of enslaved black people, people terrorized by lynching, African Americans humiliated by racial segregation and Jim Crow, and people of color burdened with contemporary presumptions of guilt and police violence.

Located at 417 Caroline Street – Montgomery, AL 36104 https://museumandmemorial.eji.org/

Day 3

Wrapping up an enriching week with an inspirational speaker, updates from our Administration, and installation of new officers. This is the time for our organization to reflect and be inspired to move forward impacting our communities at a greater level.

Hotel Accommodations

Embassy Suites by Hilton – Montgomery

Hotel & Conference Center



Group Room Rate: $129.00 plus fifteen percent (15%) lodging tax and $2.25 County tax.


The rate is for one (1) to four (4) people per room. Included with this rate are the following amenities:

  • Complimentary breakfast buffet with cook-to-order omelets
  • Evening reception including light snacks and beverages
  • Indoor Pool
  • Fitness Facility
  • Business Center
  • Montgomery’s Café serves lunch & dinner (room service available)
  • Complimentary Airport Shuttle Service

Daily Parking Rate:

  • Self-parking: $16.00 (Gated Lot)
  • Valet: $21.00 (Valet Parking)
  • Off-site $9.00 (City of Montgomery Intermodal Parking Deck behind the hotel)

We hope you can make it!

Cheers, Janice Hall

Duties of the Officers

The officers may succeed themselves for two consecutive terms except for the Vice-President. Should submit all necessary forms to the Publicity Committee to make available on the association website.


The President shall preside at all meetings of the corporation and shall have the power to appoint committees. The President shall be an Ex-Officio of all Standing Committees, except the Nomination Committee. The President shall appoint special committees as needed to perform special tasks and shall be dissolved when tasks are completed. The President has oversight of all committee activities.

Immediate Past President

Shall serve as a voting member of the Board of Directors. Shall serve as an advisor to the President.


The President-Elect shall perform the duties of the President in the absence of the President or at the request of the President. Upon the resignation of the President, the President-Elect shall assume the office of the President for the remainder of the term. The President-Elect shall serve as Chairman of the Program Committee.

Vice President

The Vice-President shall replace the President-Elect during an unexpired term. The Vice-President shall be Chairman of the Welfare Committee, coordinate all activities of the Junior and Senior Directors, and perform all other duties as requested by the President. Shall lead the Time and Place activities and selection.

Recording Secretary

The Recording Secretary shall keep a true record of all meetings of the Board of Directors and of the corporation and have custody of the books and papers of the organization, except the Treasurer’s books of account.

Financial Secretary

The Financial Secretary shall perform the duties of the Recording Secretary in the absence of or at the request of the Recording Secretary. The Financial Secretary shall collect all official correspondence, prepare and forward all reports required by the corporation, notify the members of the Board of Directors of all meetings and the membership-at-large of special and annual meetings at the direction of the President. All applications for membership in the corporation shall be received by the Financial Secretary. The Financial Secretary* shall be responsible for collecting all fees and dues and shall remit same to the Treasurer, taking proper receipt thereof.

*Will receive all dues including Membership Fees, Registration Fees, Souvenir Donations, etc. Shall forward these funds to the appropriate officer or chairperson.


The Treasurer shall be responsible for all funds of the corporation and place the same in reputable financial institutions as may be approved by the Board of Directors. Such money shall only be withdrawn by check signed by the Treasurer and President and for the payment of such bills as shall have been approved by the Board of Directors. The Treasurer shall keep an accurate record of all transactions and render a detailed report with vouchers at any meeting of the Board of Directors when requested, and a detailed report shall be presented to each member at the corporation’s Annual Meeting. The treasurer shall be bonded. Shall prepare a budget for the board of directors.


It shall be the duty of the Sergeant-At-Arms to see that all members maintain themselves in an orderly manner during meetings.


The Reporter shall prepare materials for mass media of activities for the corporation as the Board of Directors deems necessary. Shall serve as a member of the publicity committee.


The Chaplain shall plan and conduct the invocation at all meetings of the corporation.


It shall be the duty of the Parliamentarian to interpret and advise the presiding officer on the parliamentary conduct and procedures of all meetings.

Duties of the District Directors

The directors of the corporation shall be two from each Cooperative Extension district consisting of one Senior Director and one Junior Director. Should submit all necessary forms to the Publicity Committee to make available on the association website.

Junior Director

The Junior Director for each district shall be elected by members of the respective district at the Annual Meeting. The Junior Director shall automatically advance to the position of Senior Director. In the event that the Senior Director is transferred from the district where elected, or resigns from Extension during the elected term of office, the Junior Director will automatically assume the duties of the Senior Director, and the members of the Board of Directors from that district and the President will appoint a new Junior Director. Junior Directors shall recruit members within their respective districts and submit membership applications to the Financial Secretary.

Senior Director

The Senior Director shall preside at all respective district meetings and be responsible for presenting matters of action to members of the district. The Senior Director shall serve as liaison between the district and the corporation, and be responsible for leading the election to fill the Junior Director position during the Annual Meeting. Junior Directors shall recruit members within their respective districts and submit membership applications to the Financial Secretary.

Duties of the Standing Committees

All standing committees shall have representation from each of the Extension districts. The Nomination Committee shall be selected by the Board of Directors. Should submit all necessary forms to the Publicity Committee to make available on the association website.

Alabama Education Association

  • Shall conduct the activities of the local AEA chapter.


  • Shall audit the treasure book, Financial Secretary’s notes, and bank account statements, at least once, after each Annual Meeting.


  • Shall plan and conduct the activities of the Awards Ceremony.
  • Shall recognize deceased members by preparing to conduct the Necrology Ceremony.
  • Shall be responsible for conducting all scholarship activities.


  • Shall immediately make all necessary updates to the association by-laws (or operating procedures*) as approved by the Board of Directors.

*Operating procedures are those items passed by the board but do not require amendments to the by-laws.

Historical & Research

  • To document the history of the association.
  • Maintain proceedings records of the organization.


  • Shall consist of members representing all positions in ACES that are eligible for membership.
  • Assist with prospective and new member contact.
  • Serve as liaison for members to the board of directors.
  • Conduct new member orientation.
  • Develop/Revise annual membership recruitment and retention plan. Establish and implement goals of membership recruitment and retention plan.
  • Determine and respond to member needs.
  • Cooperate with the Awards Committee to determine and implement methods to recognize and reward members.


  • The chairperson shall be selected and voted on by the Board of Directors.
  • Shall recruit and present a full slate of officers for election at the annual meeting.


  • The President-Elect shall serve as chair.
  • Shall plan the Annual Meeting program by contacting all program participants, writing letters of invitation and thank you letters.
  • Secure gifts for program participants and special guests as approved by the board of directors.
  • Receive all information for the Souvenir booklet and prepare, with the program, for the printer.



  • Shall receive and report the needs and status of members in distress.
  • Make hospital/funeral visits when necessary.

Duties of Appointed Committees


  • Shall serve a liaison to retirees and alumni for the organization.
  • Recruitment of retirees and alumni.
  • Communicate events and news of the organization to retirees and alumni.
  • Prepare and conduct annual meeting activities for retirees and alumni.


  • Carry out the logistics for the annual meeting. This includes, but is not limited to, securing meeting location(s) and equipment, arranging meals, securing entertainment, etc.
  • Conducts the evaluation of the annual and mid-year meetings.
  • Shall consult with the financial secretary to ascertain adequate resources in planning.

Presidential Council (ad hoc)

  • Will address concerns of the organization when needed.
  • Will prepare and present resolutions of the organization.

Professional Improvement

  • Prepare and conduct professional improvement training.
  • May assist the program committee in preparing workshops at the annual meeting.


  • Maintain association website.
  • Shall take pictures of all association activities and publicize them at the annual meeting and post on the association website.
  • Shall videotape presenters (with permission from the presenter) at the annual meeting.

Regional Outreach (ad hoc)

  • Consult with employees of Cooperative Extension, in the Southeastern region who, who wish to form a state organization or conduct similar activities.
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