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Officers

President

Katernia C. Coffey

Immediate Past President

Apriell Burgess

President Elect

Dr. Brenda Allen

Vice President

Izette McNealy

Recording Secretary

Callie Nelson

Financial Secretary

Danielle Rudolph
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Treasurer

Janet Johnson
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Sergeant-AT-Arms

Willie Lampley

Reporter

Carol Centrallo

Chaplain

Darlene Minefield

Parliamentarian

Walter Harris

District Directors

What district is your home office? View the map. Send all membership and welfare dues to your director.

District I

Senior: Jewel Champbell
Junior: Themika Sims

District II

Senior: Helen Jones
Junior: Deborah Ward

District III

Senior: Sharlean Briggs
Junior: Janice Hall

2018 Standing Committees

AEA/NEA

Anthony Pinkston
Helen H. Jones

Awards

Katernia C. Coffey
Kimberly B. Neloms
Jovita Lewis
Darlene Minniefield

Audit

John S. Pulliam
Katrina Easly
Thomas Agee

Constitution

Dr. Bernice Wilson
Ruth Hunter
Walter Baldwin
(Dr. Paul Waddy)

Historical & Research

Tyrone Smith
Helen Jones
Willie Datcher
Dr. Evelyn Crayton

Membership

Danielle Rudolph

Nomination

Willie Williams

Program

Katernia C. Coffey
Callie Nelson
Darlene Minniefield
Kimberly B. Neloms
Jovita Lewis
Izette McNealy

Social & Hospitality

Kenneth Gamble
Melinda Smith
Marian Beck
Sharlean Briggs
Sean Lett

Welfare

Dr. Brenda Allen
Janet Johnson

2018 Appointed Committees

Alumni

Jennifer W. Marshall
Kimberly B. Neloms

Convention

Kimberly B. Neloms
Jovita Lewis
Katernia C. Coffey

Send ad artwork & photos to Jovita.

Evaluation & Registration

Danielle Rundolph
Carolyn Bivins

Send annual meeting registration fees to Danielle.

Presidential Council

Willie Williams
Janet Johnson
Tryone Smith
Authur Threatt

Professional Improvement

Dr. Carol Centrallo
Dr. Dorothy Brandon
Teresa McDonald

Publicity

Walter Harris

Duties of the Officers

The officers may succeed themselves for two consecutive terms except for the Vice-President. Should submit all necessary forms to the Publicity Committee to make available on the association website.

President

The President shall preside at all meetings of the corporation and shall have the power to appoint committees. The President shall be an Ex-Officio of all Standing Committees, except the Nomination Committee. The President shall appoint special committees as needed to perform special tasks and shall be dissolved when tasks are completed. The President has oversight of all committee activities.

Immediate Past President

Shall serve as a voting member of the Board of Directors. Shall serve as an advisor to the President.

President-Elect

The President-Elect shall perform the duties of the President in the absence of the President or at the request of the President. Upon the resignation of the President, the President-Elect shall assume the office of the President for the remainder of the term. The President-Elect shall serve as Chairman of the Program Committee.

Vice President

The Vice-President shall replace the President-Elect during an unexpired term. The Vice-President shall be Chairman of the Welfare Committee, coordinate all activities of the Junior and Senior Directors, and perform all other duties as requested by the President. Shall lead the Time and Place activities and selection.

Recording Secretary

The Recording Secretary shall keep a true record of all meetings of the Board of Directors and of the corporation and have custody of the books and papers of the organization, except the Treasurer’s books of account.

Financial Secretary

The Financial Secretary shall perform the duties of the Recording Secretary in the absence of or at the request of the Recording Secretary. The Financial Secretary shall collect all official correspondence, prepare and forward all reports required by the corporation, notify the members of the Board of Directors of all meetings and the membership-at-large of special and annual meetings at the direction of the President. All applications for membership in the corporation shall be received by the Financial Secretary. The Financial Secretary* shall be responsible for collecting all fees and dues and shall remit same to the Treasurer, taking proper receipt thereof.

*Will receive all dues including Membership Fees, Registration Fees, Souvenir Donations, etc. Shall forward these funds to the appropriate officer or chairperson.

Treasurer

The Treasurer shall be responsible for all funds of the corporation and place the same in reputable financial institutions as may be approved by the Board of Directors. Such money shall only be withdrawn by check signed by the Treasurer and President and for the payment of such bills as shall have been approved by the Board of Directors. The Treasurer shall keep an accurate record of all transactions and render a detailed report with vouchers at any meeting of the Board of Directors when requested, and a detailed report shall be presented to each member at the corporation’s Annual Meeting. The treasurer shall be bonded. Shall prepare a budget for the board of directors.

Sergeant-at-Arms

It shall be the duty of the Sergeant-At-Arms to see that all members maintain themselves in an orderly manner during meetings.

Reporter

The Reporter shall prepare materials for mass media of activities for the corporation as the Board of Directors deems necessary. Shall serve as a member of the publicity committee.

Chaplain

The Chaplain shall plan and conduct the invocation at all meetings of the corporation.

Parliamentarian

It shall be the duty of the Parliamentarian to interpret and advise the presiding officer on the parliamentary conduct and procedures of all meetings.

Duties of the District Directors

The directors of the corporation shall be two from each Cooperative Extension district consisting of one Senior Director and one Junior Director. Should submit all necessary forms to the Publicity Committee to make available on the association website.

Junior Director

The Junior Director for each district shall be elected by members of the respective district at the Annual Meeting. The Junior Director shall automatically advance to the position of Senior Director. In the event that the Senior Director is transferred from the district where elected, or resigns from Extension during the elected term of office, the Junior Director will automatically assume the duties of the Senior Director, and the members of the Board of Directors from that district and the President will appoint a new Junior Director. Junior Directors shall recruit members within their respective districts and submit membership applications to the Financial Secretary.

Senior Director

The Senior Director shall preside at all respective district meetings and be responsible for presenting matters of action to members of the district. The Senior Director shall serve as liaison between the district and the corporation, and be responsible for leading the election to fill the Junior Director position during the Annual Meeting. Junior Directors shall recruit members within their respective districts and submit membership applications to the Financial Secretary.

Duties of the Standing Committees

All standing committees shall have representation from each of the Extension districts. The Nomination Committee shall be selected by the Board of Directors. Should submit all necessary forms to the Publicity Committee to make available on the association website.

Alabama Education Association

  • Shall conduct the activities of the local AEA chapter.

Auditing

  • Shall audit the treasure book, Financial Secretary’s notes, and bank account statements, at least once, after each Annual Meeting.

Awards

  • Shall plan and conduct the activities of the Awards Ceremony.
  • Shall recognize deceased members by preparing to conduct the Necrology Ceremony.
  • Shall be responsible for conducting all scholarship activities.

Constitution

  • Shall immediately make all necessary updates to the association by-laws (or operating procedures*) as approved by the Board of Directors.

*Operating procedures are those items passed by the board but do not require amendments to the by-laws.

Historical & Research

  • To document the history of the association.
  • Maintain proceedings records of the organization.

Membership

  • Shall consist of members representing all positions in ACES that are eligible for membership.
  • Assist with prospective and new member contact.
  • Serve as liaison for members to the board of directors.
  • Conduct new member orientation.
  • Develop/Revise annual membership recruitment and retention plan. Establish and implement goals of membership recruitment and retention plan.
  • Determine and respond to member needs.
  • Cooperate with the Awards Committee to determine and implement methods to recognize and reward members.

Nomination

  • The chairperson shall be selected and voted on by the Board of Directors.
  • Shall recruit and present a full slate of officers for election at the annual meeting.

Program

  • The President-Elect shall serve as chair.
  • Shall plan the Annual Meeting program by contacting all program participants, writing letters of invitation and thank you letters.
  • Secure gifts for program participants and special guests as approved by the board of directors.
  • Receive all information for the Souvenir booklet and prepare, with the program, for the printer.

Welfare

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  • Shall receive and report the needs and status of members in distress.
  • Make hospital/funeral visits when necessary.

Duties of Appointed Committees

Alumni

  • Shall serve a liaison to retirees and alumni for the organization.
  • Recruitment of retirees and alumni.
  • Communicate events and news of the organization to retirees and alumni.
  • Prepare and conduct annual meeting activities for retirees and alumni.

Convention

  • Carry out the logistics for the annual meeting. This includes, but is not limited to, securing meeting location(s) and equipment, arranging meals, securing entertainment, etc.
  • Conducts the evaluation of the annual and mid-year meetings.
  • Shall consult with the financial secretary to ascertain adequate resources in planning.

Presidential Council (ad hoc)

  • Will address concerns of the organization when needed.
  • Will prepare and present resolutions of the organization.

Professional Improvement

  • Prepare and conduct professional improvement training.
  • May assist the program committee in preparing workshops at the annual meeting.

Publicity

  • Maintain association website.
  • Shall take pictures of all association activities and publicize them at the annual meeting and post on the association website.
  • Shall videotape presenters (with permission from the presenter) at the annual meeting.

Regional Outreach (ad hoc)

  • Consult with employees of Cooperative Extension, in the Southeastern region who, who wish to form a state organization or conduct similar activities.

Articles of Incorporation of Alabama Cooperative Extension Service Employees Organization, Inc.

View the original document

We, the undersigned, being of legal age and residents of the state of Alabama, desiring to form a non-profit corporation pursuant to the provisions of the “Alabama Non-Profit Corporation Act,” Act No. 578, Legislative of 1955 (Regular Session), also designated in the 1975 Code of Alabama as Title 10, Chapter 3A, for the purpose hereinafter set forth, do hereby adopt the fol­lowing Articles of Incorporation and certify as follows:

Article I: Name

The name of the corporation shall be Alabama Cooperative Extension Service Employees Organization, Inc.

Article II: Duration

The duration of the corporation shall be perpetual or until legally dissolved.

Article III: Domicile and Registered Agent

The domicile of the corporation shall be Alabama Cooperative Extension Service District II Office, 765 E Glenn Ave., Auburn, AL 36849-5635, which shall be the place of its initial registered office. The name and address of its initial registered agent shall be Brenda M. Allen, county Administration Building, 1702 Noble st., suite 108, Anniston, AL 36201.

Article IV: Authority

This corporation is not organized for pecuniary profit and shall conduct its affairs pursuant to authority of the “Alabama Non-Profit Corporation Act” of 1955, and it shall have no capital stock and shall be composed of members rather than stockholders or shareholders. The corporation shall be non-profit and no dividends shall be distributed to its directors or officers as said income, but it may pay compensation in a reasonable amount to its officers and directors for services rendered to the corpo­ration that are in conformity with its purposes and powers. All assets or property of this corporation shall be devoted to and expended only for the purposes for which this corporation is organized and which are consistent with the provisions of sec­tion 50l(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code. The corporation shall have authority to exercise any or all of the powers enumerated in the Alabama Non-Profit Corporation Act of 1955, except as other­wise provided for by law or by its Articles of Incorporation. The Authority of the corporation shall be vested in its members and be exercised through its Officers and Board of Directors as hereinafter provided.

Article V: Purposes and Powers

The purposes of this corporation are as follows:

  1. To organize and conduct an association to promote unity and cooperation among its members and to work in every appropri­ate manner to promote the welfare and professional improvement of its members.
  2. To encourage high standards of professional performance among Alabama Cooperative Extension Service Employees and further cooperative Extension Service work as a Profession.
  3. To cooperate and affiliate with the Alabama Education Association, the National Education Association and other organi­zations whose purposes are consistent with the purposes of this corporation, when such cooperation is beneficial to this corpora­tion and not specifically prohibited by statute.

The powers of this corporation shall be:

  1. To employ such personnel and acquire such services as may be necessary for and consistent with the purposes of this corporation.
  2. To take, own, lease, rent, or otherwise acquire real and personal property or any interest therein, necessary for or convenient to its use and purposes: and to assist or provide housing opportunities to the citizens of Alabama.
  3. To hold or transfer, assign, mortgage, pledge, sell, convey or otherwise deal with real and personal property necessary tor or convenient to its use and purposes.
  4. The corporation shall further have and exercise all the expressed and implied powers which may be necessary, convenient, or desirable in making effective its purposes as herein set forth and not unlawful or inconsistent with the provisions of the Alabama Non-Profit Corporation Act of 1955.
  5. Notwithstanding any provisions of these articles this corporation will not carry on any other activities not permitted to be carried on by a corporation exempt from the federal income tax under Section 501 (c) (3) of the Internal Revenue Code or the corresponding provision of any future United States Internal Revenue Law.

Article VI: Membership

A. The membership of this corporation shall be composed of professional extension personnel, active and retired, at all levels—state, District and County workers—regardless of race, creed, color, religion, sex, or national origin.

  1. Each active member of the corporation shall pay an amount determined initially by the Board of Directors annually for dues. The membership dues can be changed at any Annual Meeting by a 2/3 affirmative action vote by the membership. All dues are payable on or before February 1st of each year. Retired members shall pay annually for dues, an amount equal to that of active personnel.
  2. No member of the corporation in arrears at the first business session of the Annual Meeting shall be eligible to vote or to enjoy any of the privileges or benefits offered by this corporation. The Association’s fiscal year shall be from January 1st through December 31st.

Article VII: Board of Directors

A. The Board of Directors shall consist of all officers, District Directors, Standing Committee Chairmen, and Immediate Past President.

B. The Board of Directors shall be responsible for the general supervision of all activities of this corporation, and shall have the authority to enforce.

C. The Board of Directors shall have a minimum of two meetings per year or as often as necessary.

D. Two-thirds of the Board of Directors shall constitute a quorum.

Article VIII: Officers

The corporation shall have a President, President-Elect, Vice-President, Recording Secretary, Financial Secretary, Treas­urer, Sergeant-At-Arms, Parliamentarian, Reporter, and Chaplain.

The officers shall be elected by the membership at large at the annual meeting by a majority vote and shall serve a one-year term. A vice-president will be elected annually and will become president-elect the following year. Other officers (Recording Secretary, Financial Secretary, Treasurer, Parliamentarian,

Reporter, Sergeant-At-Arms, and Chaplain) are elligible to succeed themselves until their successors are elected, but no more than two consecutive terms. It an officer resigns, the Board of Directors shall appoint a new officer to till the remainder of the term except for the President and President-Elect. In order for members to hold office in this corporation, he/she must have been a member of the Alabama Cooperative Extension Service Em­ployees Organization tor 5 consecutive years and be a current paid member.

A. President — The President shall preside at all meetings of the corporation and shall have the power to appoint committees. He/she shall be an Ex-Officio of all Standing Committees, except the Nominating Committee.

B. President-Elect — The President-Elect shall perform the duties of the President in his/her absence or at his/her request. Upon the resignation of the president, the President-Elect shall assume the office of the President for the remainder of the term. He/she shall serve as Chairman of the Program Committee.

C. The Vice President — The Vice President shall replace the President-Elect during his unexpired term. He/she shall be chairman of the Welfare Committee and coordinate all activities of the Junior and Senior Directors. He/she perform all other duties requested by the President.

D. Recording Secretary — The Recording Secretary shall keep a true record of all meetings of the Board of Directors and of the corporation and have custody of the books and papers of the organization, except the Treasurer’s books of account.

E. Financial Secretary — The Financial Secretary shall perform the duties of the Recording Secretary in his/her absence or at his/her request. He/she shall collect all official corre­spondence and prepare and forward all reports required by the corporation. The Financial Secretary shall notify the members of the Board of Directors of all meetings and the memberships at large of special and annual meetings at the direction of the President. All applications for membership in the corporation shall be received by the Financial Secretary. The Financial Secretary shall be responsible for collecting all fees and dues and shall remit the same to the Treasurer, taking proper receipt thereof.

F. Treasurer — The Treasurer shall be responsible for all funds of the corporation and place the same in reputable finan­cial institutions as may be approved by the Board of Directors. such money shall only be withdrawn by check signed by the Treas­urer and President and for the payment of such bills as shall have been approved by the Board of Directors. The Treasurer shall keep an accurate record of all transactions and render a detailed report with vouchers at any meeting of the Board of Directors when requested and detailed report shall be presented to each member at the corporation’s Annual Meeting. The Treasur­er shall be bonded.

G. Sergeant-At-Arms — It shall be the duty of the Ser­geant-At-Arms to see that all members maintain themselves in an orderly manner during meetings.

H. Reporter — The Reporter shall prepare materials tor mass media of activities for the corporation as the organization deems necessary.

I. Parliamentarian — It shall be the duty of the Parliamen­tarian to interpret and advise the presiding officer on the parliamentary conduct and procedures of all meetings.

J. Chaplain — The Chaplain shall plan and conduct the invocation at all meetings of the corporation.

Article IX: Standing Committees

The standing committees shall be (1) Program, (2) Welfare, (3) Social, (4) Membership, (5) Historical and Research, (6) Auditing, (7) Nomination, (8) Awards, (9) Constitution, and (10) Alabama Education Association. The President shall appoint the members of the Social, Membership, Historical and Research, Auditing, Awards, Constitution and Alabama Education Association committees with all standing committees having representation from each of the Extension districts. The nomination committee shall be selected by the Board of Directors. The President-Elect shall serve as Chairman of the Program Committee and the Vice­ President shall serve as Chairman of the Welfare Committee.

Article X: Junior and Senior Directors

The directors of the corporation shall be two from each cooperative Extension district consisting of one Senior Director and one Junior Director. The Junior and Senior Directors shall be elected by members of each district at the Annual Meeting. The Junior Director shall automatically advance to the position of Senior Director. In the event that the Senior Director is transferred from his/her district or resigns from Extension during his/her term in office, the Junior Director will automatically assume the duties of the Senior Director, and the Board of Directors will appoint a new Junior Director.

The Senior Director shall preside at his/her respective District meeting and be responsible for presenting matters of action to members of the District. The Senior Director shall serve as liaison between the District and the corporation. He/she shall be responsible for leading the election to fill the Junior Director position during the Annual meeting. Junior Directors shall recruit members within their respective districts and submit membership applications to the Financial Secretary.

Article XI: Meeting

The corporation shall hold an annual meeting at the time and place selected and approved by members attending the Annual Meeting. A notice of each Annual Meeting shall be sent to all members and incoming Extension personnel since the last Annual Meeting at least 30 days prior to the date of the Annual Meeting.

Two-thirds of the membership present at the Annual Meeting shall constitute a quorum which will be authorized to transact any business duly presented at any meeting of the corporation.

Article XII: By Laws

The bylaws of the corporation shall contain provisions for the regulation and management of the affairs of the corporation. The bylaws of this corporation may be adopted, amended, altered, or repealed by a vote of two-thirds (2/3) of the members present at any annual or special meeting of the membership.

Any member proposing amendments to the bylaws must submit the same to the Financial Secretary at least 60 days prior to the annual meeting so that the proposed amendments will reach the members of the organization at least 30 days before the Annual Meeting. These proposed amendments will be acted upon at the Annual Meeting.

Article XIII: Liability

There shall be no individual liability on the part of officers, directors or members of the Board of Directors for the obligations or other liabilities of the corporation, and the private property of such persons shall be exempt from all liabil­ity of the corporation.

Article XIV: Finances and Dissolution

Investment of Funds. Investment of the surplus funds of the corporation over and above the cash requirements of its opera­tions may be made by the treasurer on its behalf and in its name within the limitations of law and as authorized from time to time by the Board of Directors.

Distribution of Assets. No distribution of the assets of the corporation shall be made until all debts are fully paid and then only upon its final dissolution and surrender of organiza­tion and name as otherwise provided by law: nor shall any dis­tribution of assets be made except by a vote of a majority of the directors of the corporation. However, this prohibition shall not operate to prevent the corporation, while acting in the capacity of agent, from receiving and distribution or disbursing any fund or funds. In the case of final dissolution of the corporation, any funds remaining after all expenses and obliga­tions are fully satisfied shall be distributed to one or more organizations that provide scholarships to 4-H and other worthy youth and have purposes consistent with purposes of this corporation and that are in compliance with laws governing tax exempt organizations and none of the assets will be distributed to any officer or director of the corporation.

Article XV: Articles of Incorporation

The articles of incorporation of the corporation may be amended in conformity with the provisions of the 1975 Code of Alabama, Title 10, section 234 and in the following manner:

  1. The Board of Directors shall adopt a resolution setting forth the proposed amendment and direction that it be submitted to a vote of its members at a meeting thereof which may be either an annual or special meeting.
  2. Written or printed notice setting forth the proposed amendment, or a summary of the changes to be effected thereby shall be given to each Director at such meeting in the manner herein provided for giving notice of meetings.
  3. The proposed amendment shall be submitted to the Board of Directors at such meeting and shall be adopted upon receiving at least two-thirds of the votes of the Board of Directors.

Articles XVI: Incorporators

The names and addresses of the incorporators are:

  • Brenda M. Allen, 2524 Noble Street, Anniston, Alabama 36201
  • Richard Ford, Post Office Box 2743, Jasper, Alabama 35501
  • Mazie H. Wilson, 2216 McDaniel Avenue, Anniston, Alabama 36201
  • William Norwood, Post Office Box 582, Linden, Alabama 36748
  • Paul Waddy, 1311 Rocky Brook Road, Opelika, Alabama 36801

The incorporators hereby certify as to the truth of the foregoing statements and they request that this certificate be accepted and filed by the Probate Judge of Lee County, Alabama, and that the necessary certificate be provided by him to the secretary of State and that all other things be done that the incorporation of this corporation be fully completed as provided by law.

IN WITNESS WHEREOF, the undersigned, as incorporators have hereunto affixed their signatures on this 14th day of July, 1992.

Brenda M. Allen

Richard E. Ford

Mazie H. Wilson

William M. Norwood, Jr.

Paul H. Waddy, Jr.

I, the undersigned authority, a Notary Public in and for said County, in said State, hereby certify that Brenda M. Allen, Richard E. Ford, Mazie H. Wilson, William Norwood, Paul Waddy, whose names are signed to the foregoing Certificate of Incorporation, and who are known to me, acknowledged before me on this day, that, being informed of the contents of the said instrument, they executed the same voluntarily on the day the same bears date.

Given under may hand and official seal this 14th day of July, 1992.

Myra R. McCormick
Notary Public

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