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CONSTITUTION
AND BY-LAWS ADOPTED APRIL
2002 ARTICLE I Name and Objectives Section
l.The
name of this organization is the National Extension Association of Family
and Consumer Sciences /Alabama Affiliate, known as NEAFCS/AL Affiliate. Section
2.NEAFCS/AL
Affiliate objectives are to:Provide
a professional organization for Alabama Extension Home Economists; promote
professional growth and development by providing for and recognizing leadership
and achievement, by providing opportunities for networking and fellowship,
and by exchanging effective educational methods and ideas; prioritize programs
that meet current social needs and state and national concerns affectingAlabama
families and communities; communicate present and potential contributions
of Extension home economists; seek support for programs that benefit families/individuals
and enhance the profession; provide experiences that strengthen state membership;
disseminate research based information; strengthen communications with
the Director of the Alabama Cooperative Extension System; and further cooperation
with the National Extension Association of Family and Consumer Sciences
(NEAFCS). ARTICLE II Membership Section
1.NEAFCS/AL
Affiliate is committed to the active involvement of all its members regardless
of race, color, sex, age, religion, national origin, disability, veteran
status, or sexual preference.All
members will be encouraged to participate in programs and activities and
take leadership roles in NEAFCS/AL Affiliate. Section
2.Active
Member:An Extension employee working
in any capacity with family and consumer sciences or home economics programming,
who has a minimum of a bachelor’s degree, upon payment of dues, may become
an active member of NEAFCS/AL Affiliate. Section
3.Life
Member:Any former Extension employee
who has been a member of the Association for at least 10 years will be
granted life membership upon payment of a one-time fee to the Association.Life
members shall be granted the following rights and privileges: 1.They
may receive awards, fellowships, and grants. 2.They
may serve on committees. 3.They
shall receive all publications upon payment of an annual subscription fee. 4.They
shall receive the conference registration brochure at no charge. 5.They
may serve as voting delegates. 6.They
shall not be eligible for elected office. Section
4.Membership
Year:January 1 to December 31 is
membership year. Section
5.Awards,
Officer and Committee Membership Eligibility: To qualify for state or national
awards, officer and committee membership, dues must be paid to NEAFCS by
February 1.The team leader for a
team award application must be a NEAFCS/AL Affiliate member.Team
members who are not members of NEAFCS/AL Affiliate are not eligible for
monetary awards and will receive only certificate and/or plaque. ARTICLE III Dues Section
1.Change
in dues amount requires approval of NEAFCS/AL Affiliate membership and
becomes effective with the next membership year.NEAFCS
membership dues increases will automatically be passed to NEAFCS/AL Affiliate
members at the next membership year.Dues
are delinquent after February 1.Agents
employed after June 30 may affiliate by payment of one-half the annual
dues. Section
2.The
treasurer is to deposit all NEAFCS/AL Affiliate funds in a bank(s) depository
for NEAFCS/AL Affiliate.The treasurer
is to remit the amount of NEAFCS annual dues for each eligible individual
requesting membership by the established date. Section
3.Expenses
incurred by any NEAFCS/AL Affiliate member or committee will be paid only
with executive board authorization, and after all required documentation
is provided to NEAFCS/AL Affiliate treasurer. ARTICLE IV Officers and
Duties Section
1.NEAFCS/AL
Affiliate elected officers will be president, president-elect, vice-president
for public affairs, vice-president for member resources, vice-president
for awards and recognition, vice-president for professional development
(appointed by president), secretary, treasurer, immediate past president,
and a director for each Extension district. Section
2.Term
of office:A president-elect will
be elected annually to serve one year as president-elect, one year as president,
and one year as immediate past president.The
president-elect must have NEAFCS/AL Affiliate board experience. Section
3.The
vice-president for public affairs, vice-president for member resources,
vice-president for awards and recognition, secretary, treasurer, and director
for each Extension district are elected at annual meetings for two year
terms. Section
4.The
vice-president for awards and recognition, vice-president for member resources,
treasurer, and 2 district directors will be elected in odd years. Section
5.The
vice-president for public affairs, secretary, and one district director
will be elected in even years. Section
6.The
vice-president for professional development will be appointed by the president
annually for one term. Section
7.The
parliamentarian is appointed by the president. Section
8.When
annual meeting adjourns, elected officers will assume duties. Section
9.President: 1.Gives
administrative guidance and direction to the structure and programming
of NEAFCS/AL Affiliate. 2.Works
with NEAFCS/AL Affiliate Board of Directors in coordinating efforts to
carry out NEAFCS/AL Affiliate objectives and programs. 3.Calls
and presides at executive board and Board of Directors business meetings. 4.Appoints
committees, excluding nominating, as provided in this constitution including
audit and special committees as necessary. 5.Serves
as an ex-officio member of all committees except nominating. 6.Approves
payment of bills. 7.Issues
NEAFCS/AL Affiliate invitations and strengthens public relations and maintains
cooperative relations with other organizations. 8.Appoints
NEAFCS/AL Affiliate parliamentarian. 9.Exercises
all powers and duties pertaining to the office of president. 10.Knows
the handbook.Reads the constitution. 11.Prepares
written and oral reports of NEAFCS/AL Affiliate activities and accomplishments
to present at Southern Region Officers’ Workshop. 12.Notifies
NEAFCS treasurer if membership reaches 100 percent. 13.Keeps
and updates president’s file with copies of all back NEAFCS/AL Affiliate
minutes.At end of term, files current
correspondence, programs, minutes, and state reports according to established
headings.Discards unnecessary past
president’s correspondence and nonessential material. 14.Observes
NEAFCS deadlines—See State President’s Handbook. 15.Keeps
current NEAFCS State President’s Handbook. 16.Includes
in winter newsletter, vice-president for Awards and Recognition awards
and fellowship application fact sheets. 17.Attends
Public Issues/Leadership Development Seminar or appoints a representative
from the Board. Section
10.President-Elect: 1.Arranges
annual meeting dates and place for following year with board of directors
and state advisor approval. 2.Serves
on budget committee. 3.Sends
NEAFCS/AL Affiliate president copies of all communication. 4.Promotes
NEAFCS annual meetings. 5.As
budget permits, attends Southern Region Officers’ Workshop and prepares
written reports to executive board and membership. 6.Attends
executive board meeting(s) at annual meeting and as called by the president.Submits
written report(s) for executive board meeting(s) (25 copies). 7.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past president-elect correspondence and all nonessential materials. Section
11.Vice-President
for Public Affairs: 1.Performs
all duties of the president in the event of absence, disability or at request
of president and president-elect. 2.Coordinates
public policy education committee to develop and implement a proactive
plan to address issues related to external communications, coalition building,
and public policy education. 3.Serves
as chairman of NEAFCS/AL Affiliate program of work, nominating, constitution,
and by-laws and handbook committees. 4.Serves
as ex-officio member of public policy education committee. 5.Completes
tentative program of work within 60 days following annual meeting. 6.Sends
copies of program of work, circular letters and materials to president,
president-elect. 7.Mails
program of work report to NEAFCS office. 8.As
budget permits, attends Public Issues/Leadership Development Seminar once
during two-year term. 9.Develops
fact sheets to communicate and promote NEAFCS/AL Affiliate and NEAFCS position
on legislative issues. 10.Performs
specific duties and meets NEAFCS deadlines. 11.Attends
executive board meeting(s) at annual meeting and as called by the president.
Submits written report(s) for the executive board meeting(s) (25 copies). 12.Completes
the Public Affairs committee work. 13.Assembles
annual report using officer and committee reports. 14.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past vice-president for public affairs correspondence and all
nonessential materials. Section
12.Vice-President
for Member Resources: 1.Serves
as liaison between public relations, minority network/diversity issues,
fund raiser committee, life member and professional development committees
and the executive board. 2.Coordinates
the committee to develop and implement a proactive plan which
addresses issues related to networking opportunities for members with
diverse and similar interests. 3.Serves
as chair of strategic career track committee to encourage members to
participate by holding (or aspiring to hold) office and/or serve on committees
of NEAFCS/AL Affiliate and NEAFCS. 4.Serves
as ex-officio member of public relations, minority network/diversity issues,
professional development, and life member committees. 5.Completes
tentative program of work within 60 days following annual meeting. 6.Sends
copies of program of work, circular letters and materials to president
, president-elect, and vice-president for public affairs. 7.Encourages
students and graduates of home economics and related fields to investigate
careers in Extension. 8.Extends
a NEAFCS/AL Affiliate welcome to new agents and encourages active involvement. 9.Performs
specific duties and meets NEAFCS deadlines. 10.Attends
executive board meeting(s) at annual meeting and as called by the president.Submits
written report(s) for executive board meeting(s) (25 copies). 11.Completes
the committee work and sends report to vice-president for Public Affairs
one month prior to annual meeting. 12.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past vice-president for member resources correspondence and
all nonessential materials. Section
13.Vice-President
for Awards and Recognition: 1.Cooperates
with public relations, minority network/diversity issues, and professional
development chairmen. 2.Coordinates
the committee to develop and implement proactive plans which address issues
related to awards. 3.Completes
tentative program of work within 60 days following annual meeting. 4.Sends
copies of program of work, circular letters and materials to president,
president-elect, and vice-president for public affairs. 5.Compiles
award and fellowship application fact sheets as received from public affairs,
past-president, public relations, minority network/diversity issues, professional
improvement, and life member.Research
papers, research or study abstracts applications will be encouraged. 6.Performs
specific duties and meets NEAFCS deadlines. 7.Attends
board of directors meeting at annual meeting and as called by the president.Submits
written report(s) for executive board meeting(s) (25 copies). 8.Selects
judges for Distinguished Service Award, Maytag Extension Educator of the
Year Award, Florence Hall Award, Program Excellence through Research Award,
Dean Don Felker Financial Management Award,
the Environmental Education Award, the SDA Healthy Homes… Healthy Families
Program of Excellence Award, Food Safety Award, and the Early Childhood
Childcare Training Award. Encourages NEAFCS/AL Affiliate members to qualify
and apply.Encourages NEAFCS AL Affiliate
members to make application for Program Excellence through Research.Develop
proactive plans, which provide opportunities for members to develop professionally. 9.Increase
NEAFCS/AL Affiliate membership awareness of research importance, what makes
a good research problem, and the process. 10.Contact
administration for NEAFCS/AL Affiliate members with current research projects. 11.Serves
as chairman of all awards committees. 12.Arranges
validation of all NEAFCS/AL Affiliate awards with the State Office. 13.Sends
copies of all correspondence to NEAFCS/AL Affiliate president, president-elect,
and vice-president for public affairs. 14.Submits
award and fellowship deadlines and application changes to president December
1 for inclusion in president’s winter newsletter. 15.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 16.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past vice-president for awards and recognition correspondence
and all nonessential materials. Section
14.Vice-President
for Professional Development 1.Coordinates
annual meeting.Arranges PDU approval
for NEAFCS/AL Affiliate activities. 2.Completes
tentative program of work within 60 days following annual meeting. 3.Provides
copies of annual meeting evaluation report to past president, president,
and secretary. 4.Works
closely with president and annual meeting sub-committees to plan and coordinate
all work associated with annual meeting. 5.Sends
copies of program of work, circular letters and materials to president,
president-elect, and vice-president for public affairs. 6.Encourages
NEAFCS/AL Affiliate members to publish in professional publications. 7.Performs
specific duties and meets NEAFCS deadlines. 8.Attends
executive board meeting(s) at annual meeting and as called by the president.Submits
written report(s) for executive board meting(s)(25
copies). 9.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past vice-president for professional development correspondence
and all nonessential materials. Section
15.Secretary: 1.Keeps
complete, accurate records of all executive board, board of directors and
NEAFCS/AL Affiliate meetings and provides copies to members. 2.Keeps
accurate list of life members. 3.Receives
and properly files communication and properties and attends to correspondence
as directed by the president. 4. As
policy revisions occur, sends members a dated copy to add to NEAFCS/AL
Affiliate member’s handbook. 5.Performs
specific duties and meets NEAFCS deadlines. 6.Attends
executive board meeting(s) at annual meeting and as called by the president.
Submits written report(s) for the executive board meeting(s) (25 copies). Section
16.Treasurer: 1.Keeps
accurate records of all monies received and disbursed. 2.Receives
all membership fees from district directors. 3.Serves
as finance committee chairman. 4.Prepares
annual financial report for audit. 5.Keeps
official membership records. 6.Delivers
to successor all funds and records at expiration of term. 7.After
assuming duties, sends bonding fee, at expense of NEAFCS/AL Affiliate,
to Bonding Company. 8.Send
The Reporter lists of active and any life members subscribing to
official NEAFCS publication by February 1 and September 1.Alphabetically
list members on sheets of address labels. 9.Submits
NEAFCS/AL Affiliate dues to national treasurer by February 1 and September
1. 10.Signs
all checks for bills authorized by president. 11.Performs
specific duties and meets NEAFCS deadlines. 12.Attends
executive board meeting(s) at annual meeting and as called by the president.Submits
written report(s) for the executive board meeting(s) (25 copies). 13.Prepares
proposed budget for next year and submits to board of directors for approval.The
budget will include allowable expenses for the year, including NEAFCS annual
meeting and board members to authorized meetings. 14.Orders
stationery supplies as needed. Section
17.Immediate
Past President: 1.Gives
counsel to president, executive board and board of directors. 2.Has
a vote on NEAFCS/AL Affiliate executive board and board of directors. 3.Keeps
scrapbook current with publicity pictures, and programs that will be of
interest and value in the future. 4.Keeps
archives current at 5.Selects
and presents out-going president NEAFCS/AL Affiliate gift of appreciation. 6.Provides
leadership for Hall of Fame Award and follows guidelines in awards applications. 7.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 8.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings. Discards unnecessary
past immediate past-president correspondence and all nonessential materials. 9.Conducts
a memorial service at the annual NEAFCS/AL Affiliate meeting for active
and life members who died since the last annual meeting. Section
18.Parliamentarian: 1.Advises
NEAFCS/AL Affiliate president.Advises
only when requested except to save a situation or prevent later difficulty. 2.Serves
as advisory member without a vote on executive board and board of directors. ARTICLE V Executive
Board and Board of Directors Section
1.The
executive board consists of the president, president-elect, vice-president
for public affairs, vice-president for member resources, vice-president
for awards and recognition, vice-president for professional development,
secretary, treasurer, the immediate past-president, and District Directors.The
board of directors is the executive board and standing committee chairmen.The
parliamentarian serves on these boards without a vote. Section
2.NEAFCS/AL
Affiliate board of directors serves in an advisory capacity and formulates
policies for adoption. Section
3.NEAFCS/AL
Affiliate executive board sets deadlines, transacts NEAFCS/AL Affiliate
business needing immediate attention, authorizes expenditure of funds,
and keeps membership informed. ARTICLE VI Nominating
and Electing Section
1.Candidates
for offices will be nominated by a committee of all District Directors
with the chairman being vice-president for public affairs. Section
2.The
nominating committee will present a single slate of officer candidates
for each office at the annual business meeting. Section
3.Election
of officers will be by acclamation. Section
4.At
annual meeting, present names of candidates for national and regional nominating
committees. ARTICLE VII District Directors
and Committees Section
1.District
Directors: 1.Attends
NEAFCS/AL Affiliate board of directors meeting at annual meeting and as
funds are available or at personal expense, other times during the year.Sends
written report(s) to treasurer for the executive board meeting(s) (25 copies). 2.Prior
to November 1, notifies membership by letter that annual dues are payable.Collects
NEAFCS/AL Affiliate and NEAFCS annual dues and sends to NEAFCS/AL Affiliate
treasurer by January 1 and August 1, and as new members join. 3.Holds
district meetings or appoints district nominating committee of agents to
make nomination recommendations for NEAFCS/AL Affiliate officers.Nominations
may be made from floor.Written ballots
will be used when there are two or more candidates for an office.Submits
a single slate of nominations to vice-president for public affairs for
reporting at next NEAFCS/AL Affiliate annual meeting.Serves
as a member of NEAFCS/AL Affiliate nominating committee. 4.Contacts
agents concerning NEAFCS/AL Affiliate membership when total Cooperative
Extension employment is less than a year. 5.Serves
as a member of the strategic career track committee. Section
2.Standing
Committees: The
president appoints the following standing committee chairmen:public affairs,
public relations, minority network/diversity issues, professional improvement,
and life member. Section
3.Public
Affairs: 1.Coordinates
committee plans following member appointments.Completes
tentative program of work within 60 days following annual meeting. 2.Sends
copies of program of work, circular letters and materials to president,
president-elect, and vice-president for public affairs. 3.Performs
specific duties and meets NEAFCS deadlines. 4.Develops
fact sheets to communicate NEAFCS/AL Affiliate members’ programming and
impacts on 5.Coordinates
spouses’, activity at Alabama Association of County Commissioners annual
meeting.Provides programming/impact
fact sheets to spouses. 6.Educates
NEAFCS/AL Affiliate membership on individual roles and responsibilities
in public issues. 7.Keeps
NEAFCS/AL Affiliate membership informed of current legislation affecting
quality of family lives. 8.Encourages
NEAFCS/AL Affiliate membership to implement quality educational programs
and accept responsibilities of keeping relevant individuals/groups informed
of contributions. 9.Attends
board of directors meeting at annual meeting and, as funds are available
or at personal expense, other times during the year.Submits
written report(s) for executive board meeting(s) (25 copies). 10.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 11.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past public policy education chairman’s correspondence and
all nonessential materials. Section
4.Public
Relations: 1.Coordinates
committee plans following member appointments. Completes tentative program
of work within 60 days following annual meeting. 2.Sends
copies of program of work, circular letters and materials to president,
president-elect, vice-president for public affairs and vice-president of
member resources. 3.Performs
specific duties and meets NEAFCS deadlines. 4.Publicizes
NEAFCS/AL Affiliate work and activities through news media, including The
Reporter and The Communiqué and NEAFCS/AL Affiliate newsletter. 5.Cooperates
with and requests assistance from Extension editors. 6.Invites
representatives of local media to attend NEAFCS/L Affiliate annual meeting. 7.Promotes
good NEAFCS/AL Affiliate public relations with other professional and business
groups, e.g., university and state college faculties, state Extension staff,
other home economists, and Extension professional associations. 8.Attends
board of directors meeting at annual meeting and, as funds are available
or at personal expense, other times during the year.Submits
written report(s) for executive board meeting(s) (25 copies). 9.Submits
award and fellowship deadlines and application changes to president, president-elect,
and vice-president for awards and recognition by December 1 for inclusion
in president’s winter newsletter. 10.Selects
judges for communication and media awards, Kraft Foods Consumer Media,
Marketing Package Award, Community Partnership Award, and Nutrition Media
Grant. 11.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 12.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past public relations chairman’s correspondence and all nonessential
materials. Section
5.Minority
Network/ Diversity Issues: 1.Coordinates
committee plans following member appointments. Completes tentative program
of work with in 60 days following annual meeting. 2.Sends
copies of program of work, circular letters, and materials to president,
president-elect, vice-president for public affairs, and vice-president
for professional development. 3.Performs
specific duties and meets NEAFCS deadlines. 4.Facilitates
interaction for members with similar and diverse interests and programs,
e.g., urban, minority, intergenerational, ethnic. 5.Attends
board of directors meeting at annual meeting and, as funds are available
or at personal expense, other times during the year.Submits
written report(s) for executive board meeting(s) (25 copies). 6.Submits
award and fellowship deadlines and application changes to president, vice-president
for awards and recognition, and vice-president for public affairs by December
1 for inclusion in president’s winter newsletter. 7.Selects
judges for Diversity Award. 8.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 9.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past minority network/diversity issues chairman’s correspondence
and all unnecessary materials. Section
6.Professional
Improvement: 1.Coordinates
committee plans following member appointments.Completes
tentative program of work within 60 days following annual meeting. 2.Sends
copies of program of work, circular letters and materials to president,
president-elect, vice-president for public affairs, and vice-president
for member resources. 3.Performs
specific duties and meets NEAFCS deadlines. 4.Attends
board of directors meeting at annual meeting and, as funds are available
or at personal expense, other times during the year.Submits
written report(s) for executive board meeting(s) (25 copies). 5.Submits
award and fellowship deadlines and application changes to president, president-elect,
vice-president for awards and recognition, and vice-president for public
affairs by December 1 for inclusion in president’s winter newsletter. 6.Select
judges for NEAFCS –Grace Frysinger Fellowship,
Greenwood Fellowship,New Professionals’
Award, Sarah Norwood Watson Leadership Award, Continued Excellence Award,
and when offered, the Para-Professional Award, and the*NEAFCS
Alabama Affiliate Scholarship. Collect applications for Youth-at-Risk Recognition
when offered; these are not judged. 7.Encourages
NEAFCS/AL Affiliate membership to implement quality educational programs
and to accept responsibilities for keeping relevant individuals/groups
informed of contributions. 8.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 9.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past professional improvement chairman’s correspondence and
all nonessential material. Section
7.Life
Member: 1.Coordinates
committee plans following member appointment.Completes
tentative program of work within 60 days following annual meeting. 2.Sends
copies of program of work, circular letters and materials to president,
president-elect, vice-president for public affairs and vice-president for
member resources. 3.Attends
board of directors meeting at annual meeting and, as funds are available
or at personal expense, other times during the year.Submits
written report(s) for executive board meeting(s) (25 copies). 4.Submits
award and fellowship deadlines and application changes to president, president-elect,
vice-president for awards and recognition, and vice-president for public
affairs by December 1 for inclusion in president’s winter newsletter. 5.Selects
judges for NEAFCS/AL Affiliate Friend Award. 6.Completes
the committee work and sends report to vice-president for public affairs
one month prior to annual meeting. 7.At
end of term, files current correspondence, reports, and two years NEAFCS/AL
Affiliate minutes according to established headings.Discards
unnecessary past life member chairman’s correspondence and all nonessential
materials. Section
8.Special
Committees: The
president appoints all special committees necessary to accomplish NEAFCS/AL
Affiliate objectives with executive board approval unless decided
by the membership attending annual meeting.These
appointments must
be consistent with this Constitution and By-Laws and existing policies. ARTICLE VIII Meetings Section
1.The
executive board approves time and place of all NEAFCS/AL Affiliate meetings.The
board of directors meets in conjunction with annual meeting and at least
one other time. Section
2.There will be a business
meeting during the annual meeting. Section
3.Each
active member present at annual business meeting has one vote. Section
4.A
majority of active members present and voting for any NEAFCS/AL Affiliate
regular, special or board of directors meeting is a quorum. Section
5.An
executive board quorum will be seven members. ARTICLE IX Parliamentary
Authority Section
1.Robert’s
Rules of Order, Newly Revised will govern NEAFCS/AL Affiliate in all applicable
situations and when consistent with this Constitution and By-Laws or special
order of the NEAFCS/AL Affiliate. ARTICLE X Amendments Section
1.This
Constitution and By-Laws may be amended, revised, or repealed by a two-thirds
vote of membership present and voting at any annual meeting. Section
2.Amendment
proposals will be provided NEAFCA/AL Affiliate membership not later than
30 days prior to annual business meeting. ARTICLE XI Dissolution
of NEAFCS/AL Affiliate Section
1.On
dissolution of NEAFCS/AL Affiliate, the entire remaining net assets, after
payment of all Association liabilities and obligations, will be transferred
to the NEAFCS/AL
AFFILIATE POLICY Expense
to National Meetings 1.Funds
may be provided by Alabama Cooperative Extension System for expenses of
Distinguished Service and other National Award winners and voting delegates
to attend the annual session of the National Extension association of Family
and Consumer Science.Recipients will
receive a minimum of two hundred fifty dollars ($250.00) each, as the budget
permits.The money will be claimed
through normal Extension policy for out-of-state trips.(1992) 2.Actual
expenses not to exceed a maximum of $250.00 shall be paid by the Association
to all voting delegates, not mentioned above, to the National Extension
Association of Family and Consumer Science annual session as the budget
permits.(1978) 3.Voting
delegates shall be selected from the Executive Board in this order:president,
president-elect, vice-president for public affairs, vice-president
for member resources, vice-president for awards and recognition, vice-president
for professional development, secretary, treasurer, district directors,
standing committee chairmen, parliamentarian, and past-president.(1995) 4.A
minimum of seventy five dollars ($75.00) shall be contributed to the expenses
of each elected officer, district director, standing committee chairman,
NEAFCS/AL Affiliate fund raising chairman for national campaign, national
committee member, program participant, national officer candidate and regional
award winner attending the Annual Session and not serving as voting delegate
as the budget permits.Recipients
shall not receive more than one stipend.(1995) 5.As
the budget permits, five hundred dollars ($500.00) shall be given each
year to the New Professional’s Award winner to attend the NEAFCS annual
meeting. (2000) Expenses
to Board of Directors Meeting 1.Funds
may be made available from the Alabama Cooperative Extension System to
pay per diem and mileage for the Executive Board to attend one Board of
Directors meeting yearly.Other board
members shall be paid travel expenses (out of NEAFCS/AL Affiliate budget)
at the rate that the Alabama Cooperative Extension System pays per mile.The
President will make arrangements for members to travel together.Lodging
and meals shall be paid as the budget permits.
Awards Committee
1.Committees
for judging all National Extension Association Family and Consumer Science
/AL Affiliate awards must have biracial and non-member representation.It
will be the duty of the chairman of the committee to appoint additional
persons to comply with the above mentioned. This policy was enacted to
comply with the ACES policy for award recipients’ validations. 2.Distinguished
service recipients and other first place award winners will be presented
plaques.(1992) 3.All
award plaques will be purchased by the vice-president for awards and recognition.(1995) 4.Committee
chairs are ineligible for awards programs that fall under their committee.(1995) 5.Committee
chairs should include documentation of awards applicants and judges in
files and reports for the annual session preboard
meeting.(1995) 6.NEAFCS/AL
Affiliate awards will be added or deleted to remain in alignment with NEAFCS. 7.Notify
awards recipients prior to annual meeting, so they can invite guests at
their own expense if they so desire.
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