Computer Technology Unit
Mailing Lists
To manage Mailing Lists you should save the address data in Access
In Access, you can manage your addresses: add, delete and edit address
information. This file should be maintained and updated regularly as is
required to have an accurate mailing list.
Mail Merge the data in Word for printing mailing labels or generating form
letters
In Word, you can define a form letter for merging address information.
The same letter can be sent to several different people. In the same manner,
you can define mailing labels for merging a mailing list. You will actually
print the addressed labels using Word.
As mentioned before, the data is in Access (database software). If your
current mailing list is maintained in SuperCalc, you will need to convert
the SuperCalc file into an Access file. Once the file is imported and saved
in Access, you will no longer need to maintain the addresses and data in
SuperCalc. Instead maintain the addresses in Access.
How
to Convert a Supercalc file to Access
How to use the
Mail Merge feature in Word