GroupWise Accounts
GroupWise accounts on the ACES/Ag server provide each user with 250 MB
of space to use as desired. Messages can remain in a user's account
indefinitely as long as the user does not exceed the 250 MB quota.
Your GroupWise Disk Usage
Your total usage is indicated as a percentage in the lower right-hand
corner of the GroupWise window. Double-click on that box to view
details of your usage and to see which messages are taking up the most
space. Usage is the sum of the size of all the messages in your Mailbox
(i.e. incoming mail), Sent Items, Cabinet, and Trash. If you do reach
250 MB, you will continue to receive incoming messages, but you won't be
able to send messages until you drop below 250 MB.
Staying Below the 250 MB Quota
You can stay below the quota either by deleting messages or by using
the archive feature to move messages out of GroupWise. The easiest way
to find large messages and delete them is to double-click the quota box
as indicated above and then view each of the four locations. The
messages are sorted by size so it's easy to find the large ones and
delete them as needed. Note that if you choose not to use the quota box
window and instead delete messages directly from your various folders,
those messages are just moved to Trash and still count toward your
usage. You must delete them from Trash in order to completely remove
them from your account.
To learn more about manually archiving messages, go to
http://www.auburn.edu/oit/aunet/gw/tips/#archive. (References on that
web page about auto-archiving after 120 days do not pertain to ACES/Ag
GroupWise users.)
Attachments
Since attachments typically occupy a lot of space, it's wise to save
attachments to your local PC disk rather than storing them in your
GroupWise Cabinet. Once you save a copy of an attachment to your PC,
you can remove (or strip) the attachment from the mail message and then
save the smaller mail message to your GW Cabinet. The utility to strip
attachments can be added to GroupWise and is available at
ftp://ftp.acesag.auburn.edu/pub/windows/groupwise/gwstrip.zip.
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