Job Descriptions for
4-H Officers:
President:
1. Make sure that the meeting place is clean and neat (only the classroom meetings).
2. Discuss club problems and plans with the other officers and club leaders.
3. Contact the other officers, before each meeting, and remind them of their responsibilities.
4. Use the simple rules of parliamentary procedures to conduct each meeting (Leaders can give you guidance).
5. Call 4-H Meetings to order and preside at the meetings.
6. Act as a connection between the club members, the club leaders, and the County Agent.
7. Appoint committees as needed.
Vice President:
1. Preside at meetings if the Club President is absent.
2. Become familiar with the duties of the President.
3. Chair or lead the program committee.
4. Lead the Pledge of Allegiance to the American Flag, and the 4-H Pledge at each meeting.
Secretary:
1. Keep an accurate record of 4-H club members. This includes keeping an up-to-date list of members' names, addresses, and attendance.
2. Call the roll, at the request of the President, and check the attendance record sheet.
3. Keep accurate minutes of each meeting, ensuring that they are typed and sent to the Leaders for publishing on the website.
4. Read the minutes of the last meeting, when the President calls for them; ask for any corrections, and then make the corrections as given by members. The minutes are usually read while standing.
5. Preside at the meeting in the absence of both the President and Vice-President.
Inspirational Leader:
1. Find something inspirational to present to the members at the club meetings. This could include quotes or short passages from books, poems, or other media.
2. Read your inspirational message at club meetings after the President calls the meeting to order. Please stand while reading.
Reporter:
1. Take notes during club meetings, activities and events, for use in publicizing information about the club.
2. Compare your notes with those of the club secretary to make sure the details are accurate.
3. Report information about the club's activities and events, and the accomplishments of club members and leaders to appropriate news soures. Appropriate news sources include local radio stations, daily and weekly newspapers, television stations, and local community bulletin boards.
4. Take pictures, if possible, of the club's activities and events. Be sure to include club members and leaders in the pictures. Send these, along with the information reported, to the news sources.
Refreshment Coordinator:
1. Keep a list of 4-H club members and their phone numbers and email addresses in a notebook.
2. At least one week prior to the meeting, contact 2 or more members and ask them to please bring snacks and drinks (canned or bottled drinks) along with disposable cups (if needed), plates and napkins, to the meeting. You may also ask members at the meeting to sign up to bring these items to the next meeting.
3. Call the members a day or two before the meeting to remind them what to bring.
For a complete list officer responsibilities,
